Creation of the List: Committee members are encouraged to nominate and view titles prior to the ALA Midwinter Meeting and to discuss those titles on the committee discussion list.
All selection decisions for the YALSA Fabulous Films for Young Adults List will be finalized at the annual Midwinter Meeting. Members must be present in the viewing room and must have viewed the entire title to be able to vote on that title. There will be no proxy voting.
Each title must be viewed in its entirety to be considered for inclusion on the list.
A simple majority of the members present at each session during the Midwinter Meeting will suffice to place a film on the list. If a title fails to receive a majority vote, it will not be included in the current list, nor will it be reconsidered for subsequent lists.
In the case of films that are not able to be viewed by members before the Midwinter Meeting: after ten minutes of viewing, members present will vote as to whether or not they want to continue viewing the video. If the vote to discontinue is unanimous, viewing will cease and the title will be dropped from consideration. If the vote is not unanimous, the timer will be reset for an additional ten minutes. After this period, members will vote again, and if the vote to discontinue watching the video is unanimous, viewing will cease and the title will be dropped from consideration. If the vote is not unanimous, the timer will be reset for an additional 40 minutes. After this period, members will again vote, and if three-fourths or more of the members want to discontinue watching the video, viewing will cease and the title will be dropped from consideration.
Once a title has been viewed, each member will have the opportunity to critique that item. This discussion begins with the member who nominated the video, and will proceed around the room clockwise, with each committee member having a chance to speak. Discussion will end with the nominator of the video, who will get an additional five minutes to answer and address questions that may have arisen during the discussion of the video.
Titles must be evaluated on their own merits and may not compared to other similar works.
After each member who desires to comment has done so, voting takes place in the same order. The administrative assistant tabulates this vote and announces the results.
The administrative assistant will assign a committee member the responsibility of preparing an annotation of the selected title.
The chair will ensure that the annotated list is turned in to the YALSA staff before Tuesday of the Midwinter Meeting. This final list must be submitted electronically, in a format approved by the YALSA office, and in hard copy. It must include complete and accurate bibliographic information, annotations, and producer information with current addresses.
The chair will ensure that the press release is written and turned in to the YALSA staff before Tuesday at the Midwinter Meeting.
So, view the entire film to vote; be present at the meeting to vote. Midwinter is when that voting takes place, and to get on the list requires a simple majority. Annotations are created for the list; and the list and press release are submitted the Tuesday before Midwinter Meeting. The final list is then sent after the list is finalized.
Next week: Distribution of the List